These directions are for Board members and any members of the Online Committee the Board authorizes to post items. While tailored for posting Board items, these directions apply to other areas such as DPG and OC as well. We plan to continue refining this post so your comments are welcome, and we invite you to keep your own notes to share and/or post. We had already posted directions about Links (see Part B. below) here which you might also find helpful.
In the small box at the top under Add New Post, type the title of your post.
Copy and paste your document (from Word, etc.) into the main box.
Format the document in the box, using the toolbar icons at the top.
Click on the Publish button on the far right.
Near top of screen, click on View Post.
Highlight and copy the web address of the new Post, for use in Step B.7 below.
B. Create a Link to your new Post from the Board Page
Click on the Board page tab of the SVMHA website.
Click on the Edit Page tab or link so you can edit the Board Page.
Find the section where you are going to post the document (like President’s page, or Secretary’s page).
*NOTE: Do not change the Title of the Page, just edit the Page contents in the box below the line of icons.
Add a line with the title of the document (if adding to previous titles , put the cursor at the end of the last line and add a new line).
Highlight the new title, and click the “B” icon to make it Bold text.
Click on the Link icon (looks like a chain link) to make the highlighted text a link.
In the window that appears, paste in the web address you copied in step A.8 above.
Click on Insert.
Click the Update button at the far right.
Click on the View Page link or tab to check your work.
The great thing about Links is that you can click them! For example when you’re reading along in a Page, Post or Comment and you see a link to let’s say someone’s blog, you can just click on the link and instantly you’re somewhere new.
So in case you’re ready to make your first link, here are some steps you can use:
1. Start a new Post to get yourself into Edit mode.
2. Write a sentence or two about whatever you’d like make a Link to.
3. Highlight a word or phrase most relevant to the link.
4. Open another browser window and copy the “URL” address (http://…etc).
5. Back in your Post, click the chain link icon atop the edit window:
It’s the one in the top row of this image, sixth from the right, that looks like
a chain link. Note that it will be “dim” looking if you don’t have something
highlighted in your edit window.
6. A little box magically opens, and you paste in the “http://…” stuff you copied before.
7. Finish your Post and Publish it, then enjoy the glow of having made your first link!
Photos of Steps
1. Start new post by clicking the button at the top (when you’re logged in):
2. Write something:
3. Highlight something:
4. Open a browser window and copy the “URL” address (or manually type it in):
Here the destination page (WordPress Support page about Links) has been
opened in a new window and the URL address has been highlighted and copied.
5. Click the chain link icon (closeups):
6. A link box opens, and you paste in the “http://…” stuff you copied:
Click the “Insert” button at the bottom-right of the box, or just hit Enter.
7. Your link is done, so you can finish your Post and Publish it.
Note that you can add as many links as you dare, just by repeating the steps. Sometimes it looks cool to bold the link text, but just being a link will make it stand out in your Post or Page.
This all looks really scary, but once you’ve done it a couple of times it will be trivial. Really! 🙂
At tonight’s Board meeting, Gene said he’d written something and clicked the “Publish” button. I was surprised that nothing seems to have shown up when he did that. I noticed in checking, that his access level (Role) was set to “Contributor” so maybe that’s why nothing showed up? I’ve upgraded his Role to Author, so when he tries again maybe it will work this time. Here’s a list of the different Roles people can have on this website, and a brief description of each:
Contributor – Can only write, but can’t edit.
Author – Can write, and can edit their own stuff.
Editor – All of the above, plus can edit other people’s stuff.
Administrator – All that, plus can change people’s Role and change the site layout.
You can read a more complete description of the Roles at this link.
As you might know, anytime you’re looking at SVMHA or any website you’re using a type of software called a web browser. The three browsers you’re most likely to be using or have heard of are Microsoft Internet Explorer (on Windows PC), Safari (on Mac), and Firefox (on Mac or PC). I’d like to suggest that you consider downloading the free Firefox browser and using that regardless of whether your computer is a Windows PC or a Mac.
Three reasons to use Firefox are:
It’s fast. Yesterday I was helping a Board member to get acquainted with this SVMHA website, and she kept complaining about how slow her computer was. On a hunch, we took five minutes to download and install Firefox and from then on everything we did was at least twice as fast.
It’s safe. Firefox does frequent updates of your browser by automatically notifying you when potential security issues have been found and fixed. Of all the major browsers, I believe that Firefox is quickest to both identify and to fix the inevitable issues that hackers work so hard to find. Why should you care? Because your computer can be slowed down because it’s busy trying to sell cheap drugs or scams, perhaps helping foreigners gain access to our government and industry, or maybe rummaging around your files looking for bank account info or anything else they might enjoy.
It’s reliable. I have used all three of the above mentioned browsers and several others. Of all these choices, I have found Firefox least likely to crash or cause any problems. Now it also has a lot of cool features your current browser might not have, and there are probably lots of other reasons to consider checking out this great free option, but there is one more reason that’s motivating me to write this: Firefox works really well on our SVMHA website.
“OK, I’m interested. How do I get Firefox?” Here’s what we did yesterday:
We used the old browser (in this case Explorer) to visit the Firefox website run by the non-profit Mozilla corporation (to do that now, click this link): http://www.mozilla.com/en-US/firefox
We clicked the “Firefox (latest version) free download” button on that page (the latest version at this writing is 3.6).
We said “yes” to several questions from Microsoft Windows about whether we really wanted to download and run this application, and whether we wanted to make Firefox our default browser. In case you’re wondering, nothing will be deleted and it’s really easy to revert back to using your previous browser as the default and even to delete Firefox if you just can’t get comfy with it. Two of our Board members have now switched to Firefox, and both of them were happy about it.
When a new window opened running Firefox we clicked on the File menu at the top, scrolled down to Import, and clicked something like “Import Settings, Cookies, Favorites (or whatever) from Explorer.”
We closed Explorer and started having fast, safe fun. 🙂
At first you might just look around on this website, and you don’t need to register on the site to see most of it. But after a while we hope you’ll join the discussion. Maybe you’d even like to volunteer and pitch in to help. To get started, just contact us so we can send you the “Invitation” email. That’s a special email sent to you by WordPress with a link in it that you use to begin the signup process. That’s needed before you can add anything to the discussion here. Once you’re signed up and logged in, you’ll notice extra options at the top of your SVMHA screen. You’ll probably want to explore them a little to see what’s there, and eventually you’ll come to the item named “New Post” at the top of the screen. When you click that, something like the following appears in part of your screen:
At the top is a box to type in the Subject of your Post. Below that is the box where you type in the content of your post. NOTE: The “Kitchen Sink” Extra Tools described below have already been turned on in this example. After you’ve typed in your Subject and the content, you just click on “Publish” at the right. Here’s an example of what your edit screen might look like after you’ve started:
If you volunteer, you’ll probably want to learn how to edit Pages and will be pleased to discover it’s almost identical. The one extra thing you’ll want to learn is how to use the “Insert/edit Link” icon (looks like a chain link). That way you can add to the list of articles on any Page you’re allowed to edit, like the list of Minutes on the Secretary’s page.
Here’s more info on editing, and what some of that screen’s icons are for:
Photos can be included with anything you write on this site by clicking New Post (with JS On) and then clicking the “Add an Image” icon after the words Upload/Insert.
Editing Tools such as Bold and Italic icons are in a row beneath the Upload/Insert line and above the input window – pause your mouse on an icon to show its info.
Extra Tools playfully named “Kitchen Sink” are turned on/off by clicking the last icon on the main Editing Tools icon line to show another row of icons including those described below.
Format tools may be found in the pulldown menu box at the start of the Kitchen Sink row of icons, such as Paragraph for normal text and Heading types (1=Largest).
MS Word format files may be pasted into the Edit Page input window by clicking the sixth icon on the second (Kitchen Sink) row of icons.
Help is available while you’re in the Edit Page by simply clicking the ? icon (question mark inside a circle).
Curved Arrow icons are for Undo and Redo so it’s easy to experiment with the two rows of icons and be able to undo/redo your changes one by one.
When finished just click the Publish or Update button on the right.
NOTE: As an extra safety measure this website automatically tracks every Published version of each Page and Post, and you can use the “Revisions” list at the bottom of the Edit Page/Post screen to revert to any previous version of changes you or anyone else with access has Published to that Page/Post.
Note: These instructions are for Board members and Online Committee volunteers only. This information will not be helpful for residents and owners just using the website.
Once you’re signed up you can easily add Comments to ask questions and help us continue to clarify these instructions and to improve this website. You can also create your own Posts, and even insert photos. Posts can be on any topic, and as more residents check this website it will be a great way to organize and announce things. For example, did you hear about the free tickets?
Note that to get started you first need to receive an “invitation” email from us, sent from our free WordPress service. That step helps to protect our site from unauthorized access and use. When you’re ready to sign up for your free account, just let us know and we’ll send the Invitation to the email address you give us. Once you get that email you could have printed copies of this and our general Help page handy while you sign up. That way you can go step by step, as if we’re answering questions over your shoulder as you go. Pat Hair-Reid says it’s so easy even she can do it!
Please post your Comments on this HowTo and your experience in signing up, so that we can continue to improve things for others! Note that the Online Committee is drafting a set of Use Policies to Post on this website, just to make sure this always remains as friendly a place as our neighborhood.
How to sign up:
1. In the email you receive from “WordPress” click on the link after the words: “To accept this invitation, visit …”
*NOTE: If clicking doesn’t take you to a signup screen, copy the link and paste it into the Location window of your web browser application to reach the signup website.
2. Be sure you have some handy way to take notes, either on your computer or a pad of paper you’ll be able to find later.
On your web browser’s screen will be a section that says “Get your own WordPress.com account…” and in the “Username” box type in the name you’d like (in this example, “Test” was chosen). Write down this name on your pad or in the file on your computer.
3. Choose a password and be sure to write it down. Note the password strength indicator (“Strong” in this example), that will change as you improve the quality of it. Choosing a Strong password is HIGHLY recommended, to prevent hackers from gaining access to your personal info and potentially that of other users. Strong passwords will contain both letters and symbols. Do NOT use anything easy to figure out, such as common words. An easy method is to make up a “sounds like” phrase containing numbers that’s relevant to SVMHA and all in one word, for example: ta2sv4fun! In other words: Test Account (ta) to (2) San Vicente (sv) for (4) fun! Of course, don’t use that password since the hackers can now find it online and defeat our security.
4. Type in the email address you gave us for the SVMHA Invitation. That’s what we and the website will use for contacting you. Be sure to write it down, along with your username and password! This will also be handy if you lose your password, because the site can email a new one to you. Click the “…terms of service” link if you’d like to see it, or click the “I have read…” box if you’re a trusting person.
5. Choose whether you’d like to just have a username account for access to the SVMHA site, or the pre-selected option which is to additionally start your own ambitious website (blog). Either choice is fine, since you don’t have to ever use the blog that’s created if you forget to click the button we recommend for “Just a username…” That option’s less confusing, and you can always start your own free blog in the future.
6. You’ll be taken to a new screen where you can customize your account a little, but if you do be sure to write down what you put there. Instead though, it’s easier to simply ignore that screen and check your email. Another new email will have been automatically sent to you from WordPress and inside it will be the line “click on the following…” If clicking on it doesn’t work automatically, again you can copy it and paste it into the Location window of your web browsing software.
Log IN and Explore
Now you can log in by visiting the SVMHA website and clicking on “Log IN-Home Pg” at the lower right of every screen under “ADMIN” on the SVMHA website https://svmha.wordpress.com/ This will take you to the SVMHA Home Page, so it will be familiar and your web browser may have an option to automatically remember your name and password for convenience. You can also click the “Remember Me” button on the login screen so that the website may remember you too (note this may not always work depending on your browser settings, so be sure to keep the signup info you wrote down). The other option for “Log IN-Dashboard” might be handy later, especially if you’re given the Role of Editor or Administrator.
Post a Hello
A great way to begin as a Board member or Online Committee volunteer is to add a Comment or even Publish a Post (see Publishing Your First Post on SVMHA). Add your Comments to let us know about any problems you encountered in getting signed up, or ideas you have about what might make it easier.
While logged IN (anytime the gray bar is visible across the top) you have a bunch of new options to explore. You might start with the “My Account” pull-down menu at the top left, and edit your Profile (but be sure to write down any changes you make).
Notice that the gray bar also has an option for My Dashboard, with more things you can tinker with. Next to the right is New Post, where you can of course create and Publish a new Post of your own. Anyone logged in can create a Post, but if you have the Role of Contributor you won’t be able to edit anything including your own Posts. If you have the Role of Author you can both create and edit your own Posts. Anyone with the Role of Editor can edit both their own Posts and those of others, and can also edit Pages. Although the Role of Administrator enables you to do almost anything including Invite and Remove any User, some things done or created by others can not be accessed. Here’s a link in case you’re interested to learn a little more about the four different Roles.