4/11/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

April 11, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Mark Allen

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke

Board Members Absent: Cheryl Mrachek, Carolyn Howe, Tony Jimenez

The minutes from the March 8th meeting: motion to approve was made by Dick Mires and 2nd by Mark Allen

Guests: 18 guests were in attendance.

Treasurer’s Report:

Checking Balance $5118.86

Income $0

Expenses $1702.50

Balance as of March 31, 2018 $3416.36

Legal Defense Money Market $20945.96

Interest $2.58

Money Market as of Mar.31, 2018 $20948.54

Expenses for March: Bank charge of $2.50 and Check to Brown and Brown insurance for $1700.00

 

Social Committee Report: Mollie Mann: next event will be Champagne Brunch, April 21st 5 spots are still open. This will be catered by Stanley and Martha of course. Cost is $10.00 per resident and $12 for guests. Details will be in the Voice.

Ellen reported that St. Vincent’s management is not ready with the new rules package documents. Also sent pictures of Park to management for repair work. She requested an open ended up to $2000.00 for Bruce Stanton, attorney, for review of the documents after SVHOA and GSMOL committees have reviewed them. Motion was 2nd by Cindy and it passed. Ellen also informed the meeting that after the documents are received, Rosa will then call a meeting of the Park residents regarding the water issue.

DPG Report: Bob Enderby is holding a Fund raiser for DPG with a pancake breakfast on Saturday, April 14th from 10-1:00 pm. Cost is $7.00 and there are 65 people signed up. There will be a discussion on Earthquake safety. Next meeting will be June.

Business: Motion was made by Bob Mann to include the Art Committee on the alcohol insurance policy and 2nd by Don Webb, passed.

New Business: The HOA will reimburse John Wiley $18.00 for SVMHP website domain name. This is annual, motion made by Dick Mires second by Lilith, passed. Spring cleaning dumpsters are here. No contractor’s waste to be permitted as last year someone filled one of the dumpsters costing Mgmt. unnecessary expense. Please call office immediately if this is observed.

Questions put forth from homeowners to HOA:

Management Inspection of Units and Sites: Notice put in our tubes states that they will do 30 units a month so doing the math that will be

9 months, an extraordinary amount of time. Previous mgmt. did this task in 5-7 days, why is the process going to take so long? Since there are many unacceptable, not up to standard units now that should be written up in a timely manner will they be continued to be allowed if it is not their particular month to be inspected? (it is evident from a walk around the Park that many are sliding thru the cracks as shabby outward appearance continues month after month) HCD has a check list of what needs to be inspected and in good order, i.e.: handrails, stairs etc.

A good suggestion was made by a resident, since our crew every month has to read the meters and as such can clearly see poor upkeep could they make a note of the space number and give to mgmt. to look into further? Another resident noted that last year some residents were notified to get their sagging siding fixed and others that were unable or unwilling to clean up the weeds had our crew do it for them and then were billed for it.

The Redo of the cracks around the Pool: Appears only one side of the pool was done.

Dead/Dying Bushes: There are dead and dying rose bushes under the San Vicente signage at the back gate. Might they be replaced with living rose bushes?

Rosa’s, Mary’s and Isabel’s email addresses are available from the office.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be May 10th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Lilith 2nd

Meeting adjourned at 8:10 PM

3/8/2018 Board Minutes

Bob Mann wrote:

Here are the minutes from the March 8th meeting. Also I am sending out the flyer for those who may have forgotten to pay your 2018 dues. I will be updating the email list soon and will remove those names and addresses who have not paid. If you have any questions whether you paid do not hesitate to call Bob Mann or Carolyn Howe.
Thank you for supporting your HOA

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

March 8, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann

Board Members Present: Lilith Imbrogno, Tony Jimenez, George Misbeek, Cindy Enderby, Dick Mires

Board Members Absent: Don Webb, Mark Allen, Cheryl Mrachek, Carolyn Howe, Ellen Duke

The minutes from the February 8th meeting: motion to approve was made by Cindy, Tony 2nd, and approved by all.

Guests: Twenty-two guests were in attendance.

Treasurer’s Report:

Checking Balance $4791.36

Income $330.00

Expenses $2.50

Balance as of Feb. 28, 2018 $5118.86

Legal Defense Money Market $20945.96

Interest $2.41

Money Market as of Feb. 28, 2018 $20948.37

 

Social Committee Report: Charlene Hovey: next event will be Saint Patrick’s Day dinner of corned beef and cabbage, mashed potatoes, green salad. Cost is $10.00 per resident or guest. Details will be in the Voice. Special note: a surprise is planned for our diners. Isabel is working well with Charlene in putting an article in the Voice. The Art Committee is now covered by Insurance for alcohol at their Art Shows. Dean and Charlene continue with their creativity and dedication they are giving to the Voice!!

GSMOL Report: Members are continuing to knock on doors to chat with residents to join.

DPG Report: Bob Enderby is holding a Fund raiser for DPG with a pancake breakfast on Saturday, April 14th from 10-2:00 pm. Cost is $7.00, you can make your checks out to HOA but put DPG on your memo line. The DPG is still in need of 4 Block Captains and also Co-Captains. Next meeting will be June.

Business: The premium for D&O liability insurance to Brown and Brown for $1700.00 was approved for payment with Tony 1st and Lilith 2nd the motion.

New Business: The attractive glass French door has been reinstalled at the Office which looks really nice and welcoming. Our sad looking flagpole has been sanded, painted and the ball on top shined up along with an extra-large flag is now flying. (8 x 12) The serious gopher problems are continuing to be addressed which is good. Spring cleaning dumpsters will be coming. Reminder: Annual inspections of each home site for cleanliness, weeds, dead bushes, sagging skirting, unsafe stairs, hedges that desperately need trimming or other eyesores will be addressed. The inspections will be March 20-23.

Questions put forth from homeowners to HOA:

Landscape on Cathedral Oaks was started but large trees still hanging on residents’ roofs and clogging their gutters has yet to be done. The HOA advised that San Vicente is now contracting out the tree trimming in the park. (Per February 20th memo)

Parking was discussed by all residents at the meeting, particularly the ½ hour limit.

Water leaks are not being addressed in a timely manner and left to run down the streets for 4 and 5 days before they are fixed. Concerns about possible sinkholes. The HOA advises to not drive your car over existing leaks but around them.

Roads are a big concern also as they are in such bad shape. One good rain will lift even more road surface up. Can patch and seal or chip seal be done?

Condition of the Park many homes are for sale and it was thought that it may be partly due to condition of Park. Work on homes are allowed to take way too long (#215 and #99) sometimes pushing a year and longer. The question was raised if Management is even aware they should be checking on all construction to make sure Permits have been pulled as too many have no Permits and are just winging it.

Rosa’s email address is: rparedes@sv-sb.org

Mary’s email address is: mmanzo@sv-sb.org

Isabel’s email address is: ivalenzuela@svmhp.org

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be April 12th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Lilith 2nd

Meeting adjourned at 8:10 PM

 

Letters (PDFs)

Bob Mann sent this via email. -Ed

Sorry, I spoke about the letters at Thursday’s meeting that the board sent to management and forgot to post them. Here they are. First about the pool condition and second about the office and communication issues.

Thanks San Vicente HOA

This email mentions the pool, so I’m including it too. -Ed
To: Rosa Paredes, Mary Manzo, Isabel Valenzuela
Date: February, 8 2018

Concerns and observations

The recent pool area deck repair and painting left a very mediocre result.  The first rain washed the paint off the silicone repairs leaving a visible road map of the damaged surfaces.  This is probably why the decking was previously carpeted to hide the scars.  The previous carpeting was in place for an estimated 20 years.  Unfortunately, the cap-stone tiles around the edge of the pool were not regrouted to seal off the open cracks just above the water line in the pool.  It could have been easily repaired when the water was out of the pool. Also the pool tiles were supposed to be cleaned while the pool was empty. At this time only 2 umbrellas remain.  One is damaged at this time.  The umbrellas only last 1 or 2 seasons.

Thank you for your attention to these issues
San Vicente Homeowners Association Board of Directors

Below are links to the two PDF files sent with Bob’s email. Click to download. -Ed

First letter to Mary

Letter to Mary

2/08/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

February 8, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Mark Allen, Cheryl Mrachek, Carolyn Howe

Board Members Present: Lilith Imbrogno, Tony Jimenez, George Misbeek, Ellen Duke, Cindy Enderby, Dick Mires

Board Members Absent: Don Webb

The minutes from the January 11th meeting: motion to approve was made by Cindy, Tony 2nd, and approved by all.

Guests: Approximately 30 guests were in attendance.

Treasurer’s Report:

Checking Balance $4791.36

Income $1125.00

Expenses $17.50

Balance as of Jan. 31, 2018 $4791.36

Legal Defense Money Market $20943.12

Interest $2.84

Money Market as of Jan. 31, 2018 $20945.96

 

Social Committee Report: Charlene Hovey: next event will be a Valentine Ice Cream and Cake social on February 11th from 2:00 pm to 3:30 pm. March 17th event will be St. Patrick’s Day Dinner with corned beef and cabbage, mashed potatoes, green salad. Cost is $10.00 per resident or guest. Details will be in the Voice. Special note: a surprise is planned for our diners. Also would like to commend Charlene and Dean for the creativity and dedication they are giving to the Voice!! Good job.

GSMOL Report: Ellen reported 2018 dues for GSMOL are $25. The attachment below are responses to questions from Ellen from Rosa Paredes.

Dear Ellen,

I am sending you this email on behalf of Mary Manzo who is out of the office due to a family emergency.

No updates to report at this time regarding the amended Rental Agreement and Rules & Regulations. We would like to inform the Homeowners that San Vicente Mobile Home Park has a new Security Patrol. The Park will now receive a nightly patrol (7 days a week) of its grounds for a period of 2 hours. There is not a set schedule with regards to the patrol times, and we have instructed our security detail to randomly select times throughout the night to ensure that their patrol schedule is not recognized or remembered. All unusual activity will be reported to management or police enforcement if necessary.

In addition, meters have been read today, February 7, 2018 in order to process statements earlier during the month. The schedule will keep on moving up for meter reads so eventually we can get them to be read at the first of the month.

All space rent increase notices have been distributed. Please contact Management if you have any questions.

We will continue to send a Park-wide update to address the comments noted in the HOA minutes. This notice will be distributed with the monthly statements.

Regards,

Rosa

 

DPG: Bob Enderby has volunteered to take on our much needed DPG and to continue it. Big round of applause from the audience as this is for our protection and safety and had been disbanded.

Business:

Pool is now open and a thermometer placed in the pool shows it right at 86 degrees. But with all the rain the deck has suffered. It now looks shabby and shows all the deck cracks. The pool tile was not blasted clean and looks shoddy. Jacuzzi is still not hot enough, should be maintained around 102 degrees. The office staff has adjusted their hours so office is now open during the lunch hour. Also, the office door has been left open which many residents noticed with approval. Dutch doors or the beautiful French door to be used (like previous managers had) was suggested by many residents to be an even better idea.

Streets have grown much worse with the last storm. Last month, residents’ wrote down their concerns which were tabulated by the HOA and sent to St. Vincent’s So far, no response on either letter. Parking concerns were brought up. Normally, there should be no cars left on street after 10:00 pm. It was noted that a memo from the Office put in our tubes stated the time was 8:00 pm but think that is incorrect. Of course, understood if you are having a gathering at your home there may be cars parked later. But all agree that there is to be NO OVERNIGHT parking on the streets in front of any one’s home. Visitors must park overnight in visitor parking with the yellow, laminated Visitor Pass with your space number on it given out by previous administration. It was noted some homeowners did not receive this pass so office might want to find out who didn’t get one. HOA does not know if Office is giving to new residents just coming in.

New Business: Questions put forth from homeowners to HOA concerning services provided regularly once a year.

Spring Clean Up Will the usual MarBorg dumpsters be put out in Spring for residents to throw away large items, collection of old paint and old electronics all during the same week?

Will a shredder company be here for residents to use, as in the past?

Will there be the once a year written visual inspection of condition of each and every home site for cleanliness, weeds, sagging skirting, rotted stairs, dead bushes, out of control hedges etc. ? Normally staff notifies any owner of weeds and other problems on a one to one basis throughout the year as needed. But it appears nothing of the sort is being done by a casual WALK around the park. Again, probably connected to not enough maintenance staff.

Care Program may help residents with their electric bills. See info on the link.

https://www.sce.com/wps/portal/home/residential/assistance/care-fera

Rent Increase with many residents noticing that the CPI used was changed from the CPI used by past managements. CPI-U or CPI-W.

An HOA Board Member would like the HOA to review letter detailing pool problems to be sent to management.

Rosa’s email address is: rparedes

Mary’s email address is: mmanzo

Isabel’s email address is: ivalenzuela@svmhp.org

Speeding still a problem please ask all to slow down. Continuing complaints. Please email office with complaints.

Thank you for supporting your HOA

Next HOA meeting will be March 8th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Board 2nd

Meeting adjourned at 8:10 PM

1/11/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Annual Membership and Monthly Meeting

January 11, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 6:30

Officers Present: Bob Mann, Mark Allen, Cheryl Mrachek, Carolyn Howe

Board Members Present: Lilith Imbrogno, Tony Jimemez, George Misbeek, Ellen Duke, Cindy Enderby, Dick Mires

Board Members Absent: Don Webb

The minutes from the December 14th meeting: motion to approve was made by Mark, Tony 2nd, and approved by all.

Guests: Approximately 90 guests were in attendance.

Treasurer’s Report:

Checking Balance $3626.36

Income $60.00

Expenses $2.50

Balance as of Dec. 31, 2017 $3683.86

Legal Defense Money Market $20940.62

Interest $2.50

Money Market as of Dec. 31, 2017 $20943.12

Social Committee Report: Mollie Mann: next event will be a Valentine Ice Cream and Cake social. February 11th from 2:00 pm to 3:30 pm. Cost is $3.00 per resident or guest. Details will be in the Voice.

GSMOL Report: Ellen reported 2018 HOA dues are $15 and dues for GSMOL are $25. Anne Anderson is running for vice-president of GSMOL. Next GSMOL meeting is January 26th at 6:00 pm. The attachment below are responses to questions from Ellen from Rosa Paredes.

Business: The board placed blank paper on each table and requested that each table write down the concerns and issues they are having and the Board will then organize them for reporting purposes

Financial documents are available for review if you would like a copy. When turning in your HOA dues please fill out the form and include your email address. The forms are on the front counter and have all Board members info on the back.

Pool is now open and is reheating. Burglaries of unlocked cars. Since Dec 2nd and into January 12-15 cars have had items stolen from their cars. If this has happened to you please file a report with the Sheriffs’ Office and let the office here know. Also let the HOA know as it apparently is not on the “to do” list of San Vicente’s office to alert the residents that burglaries are being committed. Is it possible the gates could be reprogrammed? A gate remote control was stolen from one of the vehicles. Possibly the Security Guard who works for St. Vincent’s could make a trip over twice a night for security. Rosa is in charge of that. Maintenance shortage: our crew of 4 is not enough for the size of our park. Many complaints of Park’s condition is suffering badly (see last 2 month’s minutes) Office staff: Unprofessional, unfriendliness and lack of common sense of Manager. Sometimes door is locked even though employee is inside the office, too many times there is no one IN the office, reports of residents being treated more as annoyance and unbelievably that 200 ash masks that were hand delivered by a resident to the office to be freely given to residents during the height of the Thomas Fire were refused by office because of liability issues?? Who does or says that with a Park full of elderly and older residents? The Voice does not need to be approved by office as it is a publication from the residents for the residents. Also, residents would welcome management to put articles of what is going on to be printed in the Voice but to date hasn’t done so. Residents are asking if a new phone book will be printed for their use. Also since the office is not handing out (see last month’s minutes) the new resident packet for new people moving into the park will need a box out front for that. Emergency phone number is not working, (see last month’s minutes) little to no response when dialed by residents, discovered to be basically an answering service who select which messages are passed on. New personnel in the office for a staff of two is welcomed, however, could lunch hour be split so there is always one person in the office and not both go to lunch at the same time?

Disaster Preparedness Group, (DPG) has no administrator and are short Block Captains. Office is lax in explaining to new residents what the green “OK” is on your mail box flap and not to turn off gas to your unit in an emergency etc. etc. New residents still waiting for their names on mailboxes (see last month’s minutes) some waiting three to four months have begun to put their own homemade signs up contributing to the list of what is not getting attended to.

On a more upbeat great note the Social Committee and HOA now have the insurance policy for wine and beer to be served at their events. St. Vincent’s has graciously offered to compensate the Social Committee for it. That received a round of applause from the large group attending the meeting.

[Website Admin note: Rosa, Mary and Isabel’s email addresses were included in the version of these minutes distributed via email, but are deleted here in the online website version for their protection. They’re available from the HOA or the office.]

Speeding still a problem please ask all to slow down. Continuing complaints.

Thank you for supporting your HOA

Next HOA meeting will be February 8th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Board 2nd

Meeting adjourned at 8:10 PM

12/14/2017 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

December 14, 2017

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek, Carolyn Howe

Board Members Present: Lilith Imbrogno, Don Webb, Mark Allen, Tony Jimemez, George Misbeek

Board Members Absent: Ellen Duke

It is with heavy hearts that we have lost our board member Max Lynn. Services will be January 18th at the Yacht Club. See details in Sunday’s News Press for the Obituary.

The minutes from the November 9th meeting: motion to approve was made by Mark, George 2nd, and approved by all.

Guests: Twenty-eight guests attended.

Treasurer’s Report:

Checking Balance $3658.86

Income $15.00

Expenses $47.50

Balance as of Nov. 30, 2017 $3626.36

Legal Defense Money Market $20940.62

Interest $2.58

Money Market as of Nov. 30, 2017 $20943.20

 

Social Committee Report: Charlene Hovey; HOA Membership drive January 11th Residents only. Doris Jimenez prepares her famous Chili Dinner for $5.00. Happy hour is 5:00, dinner at 5:30 and HOA meeting starts at 6:30.

Business: With the absence of the Disaster Preparedness Group, should the HOA try to continue this program? Although the DPG has disbanded it was suggested that existing Block Captains during this fire emergency check in on their assigned units, especially residents with mobility problems.

Egress was discussed. The Thomas fire and power outages brought to our attention that some extra care needs to be paid to our gates and emergency exit. The night of the major outage, our Cathedral Oaks gate did not open properly. It has been fixed, but these items may require more attention than they are receiving. The gates on Old Mill Road will remain open until the Thomas fire is under control. The emergency gate for egress is at the Southeast corner of the park, by space #159. It had been blocked by the homeowner who had dug a trench all the way to the street. That trench was recently filled in properly. The lock on the gate has a combination 0911. This should be used only in the most critical of circumstances. Emergency phone number turned out to actually be an answering service which was not helpful to the residents who called it.

The pool and deck area are finished and look awesome, but unfortunately the area is closed for ash and smoke at this time. A 2nd Office person has been hired and will be on the job soon. St. Vincent’s is looking into a Robocall system for our residents for future emergencies.

Insurance policy for Alcohol being served at the Clubhouse for Social Committee events has been straightened out much to our delight, a policy will be purchased which covers only Social Committee and HOA events.

Burglaries-Saturday evening Dec 2nd. There has been 8-12 cars in the area of lower Stagecoach broken into with nary a word disseminated from the Office. Website and phone #of Sheriffs’ Office will be printed by the editors of the Voice for residents’ future use.

Water System When the power goes out the backup generator should come on automatically to keep water pressure up. All hydrants would not work if there is no power and the generator fails.

N95 Masks Cynthia Manzer, resident, drove out to Direct Relief and returned with 60 masks to give to the office for residents’ use. They were refused. As an alternative they were given out at the HOA meeting.

Parking/camping on Cathedral Oaks Kudos to Ed Aasted, resident, who kept up the pressure on Supervisors to get the old RVs camping out, the limos, trucks, old ambulance etc. etc. on CO. His diligence and constant communication is directly responsible for the new curbing and no parking signs which now prevent the illegal parking. Thank you also to Janet Wolf.

Resident’s Suggestions and thoughts: It appears to residents that Isabel has no authority to make decisions which delays response time for answers and on occasion are never answered. Many residents felt system is broken and not working. Several, again, mentioned Park seems to be going downhill in care and pride. Consensus is there is too much work for maintenance staff of four. (see last months’ minutes)

Concern from residents over the numerous dried and dead 5’ tall bushes immediately outside the wall on Cathedral Oaks. This concern also includes thick brush across Cathedral Oaks directly across from the Park which needs to be taken care of. It is the HOA’s understanding that that land is owned by St. Vincent’s.

New residents are not receiving the packet that Social Committee put together that includes HOA membership, Social Committee, DPG, Art Club and all the numerous activities that are available information. Suggestion was we post the entire packet for new residents only on the Bulletin Board outside the office. No one understands why the office no longer gives it out automatically to new residents.

Board Elections: Two new Board members will be installed at the January meeting: Dick Mires and Cindy Enderby. Bob, Cheryl, Don and Ellen will continue to serve in the upcoming term. Expiring December 2021.

Speeding still a problem please ask all to slow down. Continuing complaints.

Thank you for supporting your HOA

Next HOA meeting will be January 11, 2018 at 6:30 (Special time)

Motion to adjourn made by Don, Carolyn 2nd

Meeting adjourned at 8:00 PM