10/8/2020 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

October 8, 2020

www.svmha.com

email: svmha.340oldmill@yahoo.com

Bob called the Meeting to order at 7:00

Pledge of allegiance

Officers Present: Bob Mann, Tony Jimenez, Cheryl Mrachek

Board Members Present: Lilith Imbrogno, Ellen Duke, Dick Mires, Don Webb

Board Members Absent: Carolyn Howe, Cindy Enderby

The minutes from the September 10th meeting. Motion to approve by Lilith, seconded by Tony and approved by the board.

Guests: 10 guests were in attendance.

Treasurers Report: None

Social Committee Report: Luau dinner on September 26th was a big success. 40 people with four dinners to-go. As a surprise all dinners were fully refunded. October 24th is the next event. Fiesta dinner. Tacos, rice and beans, salad, salsa and chips. Beer, wine and soda included. Residents $12, Guests $15. Cutoff date to have your money in is October 17th.

DPG Report: None

GSMOL Report: No meeting this month

New Business: A resident inquired if the benches around the park could be replaced. The only decent one is the one Ed Aasted takes care of. In addition, Ed Aasted donated a new sound system/microphone to the Social Committee. (Thank you Ed for all you and Linda do for the Park)

Gopher problems continue… install owl boxes?

Mail Boxes need painting. Is the water project done? Can the street be reopened? Pool area? Cement was recently poured but residents are feeling things are way behind with many Board members being approached with the dissatisfaction felt by many residents. Lack of onsite manager brought up. Residents are very upset with the answer that mostly county’s fault. Lack on entry to the Clubhouse is particularly hard on residents with walkers or heavy loads. Question is can the front at least be done quickly so all can gain easy access to the Clubhouse again. An added plus would be Cristina could get out of the cave and terrible working conditions downstairs.

Problems not addressed in a timely manner: Where are the new street signs? Were supposed to be done by now. The Board noted the new No Parking signs which warn that your vehicle could be towed. Question was when? It is thought that 3 warnings (all kept track of at the Office with pictures taken by Security which automatically has a date stamp on it) After 3 notices your vehicle WILL be towed. Continuing and ongoing problems with the Clubhouse not being unlocked during stated hours 7 days a week from 7:00 am to 9:00 pm! One resident called the “Emergency number” twice and no one picked up (??) and then Frank was called twice and no one picked up so resident crawled through a window to gain access a little after 8:00 am on a Saturday. There is no way a resident with a problem and doesn’t want a Work Order can address it. Again, no onsite manager. Back entrance on Cathedral Oaks is looking very shabby. Just a slow walk down the street would show lots of dead, dying bushes, lots of weeds and sprinkler that apparently doesn’t work very well. Where is the new map at the front and the back one refinished? Is the bright blue house color truly approved? The committee thought that it was in the rules that it should be in earth tone shades? What happened to the white rockers on the upper deck? Can someone pay better attention to Flag protocol as to when the flag should fly at half-mast at the correct times? It is lowered many times days late and many times left down for too many days. Disrespectful.

On the plus side the TV in the dining room was replaced very quickly after the Office was told about it. Great response.

Speeding is still a problem……………..SLOW DOWN

The next HOA meeting will be on November 12, 2020 at 7:00 pm

Thank you for supporting your HOA

Motion to adjourn meeting by Bob, seconded by Tony. Adjourned at 7:55

9/10/2020 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

September 10, 2020

www.svmha.com

email: svmha.340oldmill@yahoo.com

Bob called the Meeting to order at 7:00

Pledge of allegiance

Officers Present: Bob Mann, Tony Jimenez, Cheryl Mrachek

Board Members Present: Lilith Imbrogno, Ellen Duke, Dick Mires

Board Members Absent: Carolyn Howe, Don Webb, Cindy Enderby

The minutes from the July 9th meeting. Motion to approve by Tony, seconded by Dick and approved by the board.

Guests: 9 guests were in attendance.

Treasurer’s Report:

Checking Balance $3236.95

Income $0

Expenses $0

Balance as of August 31, 2020 $3236.95

Legal Defense Money Market $7539.81

Interest $0.96

Money Market as of August 31, 2020 $7540.77

CD $12,302.24

 

Social Committee Report: Luau dinner on September 26th. Menu will be Kaula ham, fried rice, tropical fruit salad, Hawaiian sweet rolls and Pineapple Upside-down Cake. There will be a pre-dinner drawing for a Free Dinner. 20 names will be drawn.

GSMOL Report by Ellen Duke:

The 2019-2020 Legislative Session has ended with GSMOL victories:

AB 2782 (including provisions of SB 999) – Establishes minimum state standards for park conversions and closures and eliminates loophole that denies mobilehome residents with long term leases the protection of rent control.

AB 3088 (includes some protections of SB 915) – Protects tenants, including mobilehome residents, from eviction and property owners from foreclosure due to economic impacts of COVID-19. (SB 915 would have also required deferred rent payments for mobilehome residents affected by Covid-19 but legislature ran out of time before vote.)

GSMOL-Opposed AB 2895: Proposed to extend the same percentages and numbers in rental base adjustments as applied to apartment renters, which would have increased rents for mobilehomes. Bill was withdrawn before vote.

There were two GSMOL-Sponsored Townhalls this week:

1) Thursday, September 10th at 1 PM – HCD* State Audit Report Virtual Townhall:  Streamed live from State Senator Leyva’s office with State Auditor Elaine Howel. The audit was the result of GSMOL’s advocacy efforts and revealed significant issues that are being addressed. (*California Dept of Housing and Community Development – which inspects mobilehome parks.)

2) Friday, September 11th at 1:30 PM: Telephone Townhall with GSMOL Attorney Bruce Stanton:  GSMOL’s attorney will explain what the passage of AB 2782 and AB 3088 means for manufactured-home owners.

DPG Report: Meeting will be Sept. 16 at 7:00 in the Clubhouse. Please bring your radio.

New Business: These items were discussed via Teleconference this afternoon. In attendance were, Bob Mann, Cheryl Mracheck, Mary Manzo and Antonio Frausto.

Roads: Slurry seal gooks great, with few exceptions. Antonio and Frank will inspect and address the problem areas.

Water Project: Is complete except for the final connection of the emergency standby generator and fencing.

Pool Project: More delays with County Environmental Heath involved with the permitting and inspections. Plumbing problems have been completed. Now in the process of grading, compaction and installing the drains. Pavers will be installed and interior of the pool will take place soon. Late October is now the time for completion.

RV Parking area: This project is on hold until the final completion of Water and Pool project.

Street signs: Signs and numbers are being redone and should be completed by the end of September. The street known as Indian Wells will become a continuation of Stagecoach. Hang Tree will become Olive Branch.

Signs painted on roadways that read 10 MPH. Why these are not painted in other areas and the possibly of painting them a different color that would be more visible.

San Vicente has hired an Assistant Manager. Until training is complete the office hours will be 1:00-5:00 Monday-Friday. The phone message will be changed to reflect the new hours.

Sign on San Vicente property between San Vicente and RSB: Please do not use the arroyo to travel from our park to Rancho Santa Barbara. This is private property and a liability issue.

There was a discussion on what to do with the unused property next to the Water plant. Possible uses could include a new home site for an onsite manager.

Questions from residents:

A resident has notified the board about some political signs being removed from their property.

 

Despite how divided this country has become, the opinions of all should be respected. The theft of personal property is a misdemeanor and will be subject to arrest and prosecution. In addition, verbal harassment of residents (haranguing, cussing and photographing of residents of different opinions then theirs) needs to stop.

A resident asked, why we are being charged for the pass-thru on the RV area when it is unknown and not on the calendar to be completed.

 

Speeding is still a problem……………..SLOW DOWN

The next HOA meeting will be on October 8, 2020 at 7:00 pm

Thank you for supporting your HOA

Motion to adjourn meeting by Bob, seconded by Tony. Adjourned at 7:48

7/9/2020 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

July 9, 2020

www.svmha.com

email: svmha.340oldmill@yahoo.com

Bob called the Meeting to order at 7:00

Pledge of allegiance

Officers Present: Bob Mann, Tony Jimenez, Cheryl Mrachek

Board Members Present: Lilith Imbrogno, Ellen Duke, Dick Mires

Board Members Absent: Carolyn Howe, Don Webb, Cindy Enderby

The minutes from the March 12th meeting. Motion to approve by Tony, seconded by Dick and approved by the board.

Guests: 8 guests were in attendance.

Treasurer’s Report:

Checking Balance $3236.95

Income (membership dues) $0

Expenses (for Chili dinner) check to Mollie Mann $0

Balance as of June 30, 2020 $3236.95

Legal Defense Money Market $7537.86

Interest $0.99

Money Market as of June 30, 2020 $7538.85

CD $12,276.77

April and May Treasurer’s report was read.

Social Committee Report: The Champagne Brunch was a success with 34 persons in attendance. Next event is a Luau on July 25th. The menu will be Kalua ham, fried rice, tropical fruit salad, Hawaiian sweet rolls and Pineapple upside down cake. Cost is $12 for residents and $15 for guests. Cutoff date to sign up is July 18th.

GSMOL Report by Ellen Duke:

Bills supported by GSMOL are moving successfully through the California Legislature. Park owners are pushing against them so it is important that we show our support.

Letters are awaiting your signature at Ellen Duke’s’ front deck at Space #194 (Indian Wells Road). The signed letters can be placed in the marked box. Ellen will scan and email the letters to our lobbyist. Here are the four bills:

SB 915 (Leyva) prevents evictions and requires deferred rent payments for mobilehome residents impacted by COVID-19. 

SB 999 (Umberg) eliminates the loophole that denies mobilehome residents with long-term leases local rent stabilization protection.

AB 2690 (Low) eliminates the loophole denying local rent stabilization protections if a park or space was created after the year 1990.

AB 2782 (Stone) establishes state standards for park conversion, including requiring a relocation plan, report on impact on low-income housing stock and, if no space is available in another park, ensuring impacted residents receive in-place market value of their mobilehome. (Note: Santa Barbara County already has a comprehensive ordinance and would not be affected by this bill.)

Mobilehome owners are an important voting block and your help is needed to make sure these needed changes happen. Please call Ellen at 805-637-3327 for information or if you need to have these letters brought or emailed to you for signature.

DPG Report: No report

President’s statement:

New Business: The last few months have been difficult for all, but life must go on. SVMHA understands that extra caution must be taken for our protection. The Board will continue to take care of business and members will be updated via email.

It appears that someone in the park has complained to management about two street names that appear to be offensive. Hang Tree and Indian Wells are in the process of being changed.

Someone who has access to the gym has stolen two #20 dumbbells. After all the effort from management to make a commitment to purchasing and maintaining this equipment, this is the thanks they get. Please if you know who has stolen this equipment, please notify management or the HOA. Thank you.

Roads to be slurry coated in August. If any resident notices problems in the road surface, please notify management or the HOA so these issues can be fixed before the slurry seal is applied.

Water Project is completed, except for the installation of the Emergency stand by generator.

Pool Project is moving rapidly now. Upon the deck removal, county inspectors noticed that the plumbing was not buried deep enough. The project has been delayed because everything had to be brought up to 2020 standards. Now a projected August completion is expected.

RV Parking area Management is looking for a different contractor to do this project. Late summer estimated completion.

Questions from residents:

Trees on Cathedral Oaks need trimming, Lilith will notify Cristina.

The walk way between our park and Rancho was blocked. Why? Many residents use this path to walk between parks for exercise. RSB does not appear to have a problem with this. Could San Vicente and RSB jointly create a permanent pathway between the parks? The board was instructed to send a letter to management with our concerns.

A question was asked about the size of the pavers that will be used around the pool area. Will there be a gap between the pavers for drainage and would such a gap become a hazard for a cane or walker with narrow wheels?

Speeding still a problem……………..SLOW DOWN

The next HOA meeting will be on August 13, 2020 at 7:00 pm

Thank you for supporting your HOA

Motion to adjourn meeting by Tony, seconded by Dick. Adjourned at 7:35

Pool/Deck info/photos

Letter from Bob Mann, HOA president 6.9.20:

Monthly meeting on Thursday 6/11 is cancelled.
Tony and I had a teleconference call (6.9.20) with Mary and Antonio.
Items that were discussed:
•Pool project. After the concrete decking was removed, the county inspectors noticed that the plumbing was too small in diameter and the piping was not buried deep enough. You must remember that this forty year old pool that must be brought to updated 2020 standards.These items were noticed and will add approximately one to one and a half weeks to the project. The new completion date is now around mid August.

•Security patrol. The patrol is now back to it’s regular schedule.

•July will be starting the homesite inspections.

•Roads are to be slurry sealed and the RV area will hopefully start in mid July.

We hope to be back to our regular meeting schedule in July.

Be safe everyone

Bob Mann
San Vicente Homeowners Association


Photos by John Wiley 5/27 & 6/10/2020 (click to enlarge):

Pool 5/26/2020
5/26-Deck Removed, coping & tile removal in process.

 

5/26/2020 Pool Entrance from street.
5/26/2020 Pool Entrance from street.

6/10/2020
6/10: Coping & tile replaced, pipes partially exposed.

6/10/2020
6/10/2020-Deck area adjoining clubhouse.

8/9/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

August 9, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek, Carolyn Howe, Mark Allen

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke, Tony Jimenez

The minutes from the July 12th meeting: motion to approve was made by Cindy, seconded by Mark, approved.

Guests: 39 guests were in attendance.

Treasurer’s Report:

Checking Balance $3956.64

Income $135.00

Expenses $2.50

Bruce Stanton $375.00

Balance as of July 31, 2018 $3714.14

Legal Defense Money Market $20958.79

Interest $2.76

Money Market as of July 31, 2018 $20961.55

HOA is in the process of returning the DPG funds approx. $1400.00

Carolyn to research to deposit money market funds into a ten month CD at 2% interest.

Social Committee Report: Charlene Hovey: The End of Summer event is Sept. 22nd. Hamburgers and Hot Dogs, beans, Drinks and Ice Cream. $7 for residents and $10 for guests. Make sure you get your checks in ASAP. This event will fill up fast and could be closed before the actual cut-off date.

Document Review Committee/GSMOL Report:

Ellen thanked the Document Review Committee for their work.  Committee members included:  Tony Armendariz, Patty Byrum, Rama Fox, Tony Jimenez, Dick Mires and Ellen Duke.  GSMOL provided access to the experience attorney and our HOA provided the funds.  Ellen repeated that the new park documents were significantly better than those received last year.  St. Vincent’s modified the majority of approximately 30 concerns.  Continuing concerns include 1) the definition of common area facilities not including the Gym or RV Park, 2) the subletting prohibition, 3) burdensome requirements for prior written approval, 4) a manager who has to refer many managerial decisions to others, 5) the park indicating that it does not consider itself responsible for providing a resident directory, and 6) liability language in the Rental Agreement (our attorney, Bruce Stanton, advises us that this language will not take effect if the Homeowner does not sign the Rental Agreement).

It is important that everyone read the documents when they are distributed.  The Committee may have missed something.

GSMOL Attorney Bruce Stanton advises existing residents of California mobile home parks that they are not required to sign new park documents and should not sign new documents unless it is beneficial to them.  In our case, he is advising us not to sign the documents.  However, we can sign or initial that we have received the documents.  Ellen is checking on whether new residents who had to sign the 2017 Rental Agreement in order to move into the park may be advised differently.

Volunteers are needed to help distribute a flyer door-to-door to all homeowners which will include our attorney’s recommendations.  Please email Ellen Duke (ebduke@yahoo.com) or message or call Ellen at 805-637-3327 if you can help. This is an important service to our whole community.

Rama Fox, Space #34, is chairing the Subletting Committee, which is preparing for a presentation to Management.  The option of subletting can make a big difference in a person’s life – and their family’s.  Please send letters regarding the importance of subletting and how its prohibition will affect you to Rama Fox as soon as possible:

Rama Fox, Space #26, or by email: rama@ramafox.com

Please join HOA and GSMOL!   The next GSMOL Meeting is Thursday, August 23rd, at 6 PM.  

DPG Report: Bob Enderby is working on ideas to help residents evacuate in case of emergency. Suggest using Cathedral Oaks gate to avoid congestion on Old Mill with Rancho and Apartment residents. The other gate at the end of Round Tree would also be open and an option, with limited clearance of 11’ and no pavement. An evacuation map will be included in next month’s Voice.

Business: Our new park directory has some issues. The time has passed for residents to submit corrections. Hopefully the 2019 directory will cross reference by name and space number, which seems to be where all the errors are.

The HOA sent an email to Mary Manzo on August 1st regarding the Arroyo, security of the “man” gates and the lack of fencing behind the RV storage area. A response was returned the next day. The bid for the work in the arroyo will most likely take place in September. Management is submitting a work order for the “man” gates. They are also requesting bids for higher fencing behind the RV area.

HOA membership is down from last year. We need to seek out and talk to neighbors who may have forgotten to pay their dues in 2018.

Inspections: Management has streamlined the inspection report to make it easier for the residents to understand. Many sheds are “grandfathered “in for now, but when property is sold management could make the owner fix any discrepancies before sale is complete.

Onsite manager issue. Does San Vicente have to provide an on-site manager? St. Vincent’s response was that their manager could respond, if needed. Our manager and Director of maintenance both live in the Ventura area and was impossible for both to respond during the Montecito US 101 closure in January.

We would like to have an update on the status of the gym equipment. Many residents are eagerly awaiting the news.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

The next HOA meeting will be on September 20, 2018 at 7:00 pm

This date is the third Thursday, instead of the second as usual.

Motion to adjourn by Don, seconded by all

Meeting adjourned at 8:07 PM

6/14/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

June 14, 2018

svmha.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke

Board Members Absent: Mark Allen, Carolyn Howe, Tony Jimenez

The minutes from the April 12th meeting: motion to approve was made by Cindy and seconded by George, approved.

Guests: 28 guests were in attendance.

Treasurer’s Report:

Checking Balance $3961.64

Income $0

Expenses $2.50

Balance as of May 31, 2018 $3959.14

Legal Defense Money Market $20953.62

Interest $2.67

Money Market as of May 31, 2018 $20956.29

 

Social Committee Report: Mollie Mann: Pizza event on June 23rd. Cost is five dollars each. Happy hour at 5:00 Dinner at 6:00.

GSMOL: Monthly meeting on June 28 at 6:00.

Report from the document review committee by Ellen Duke:

1) The committee was provided the documents by St. Vincent’s and is actively working on the document review.

2) The format and readability of the documents is dramatically better than last year. 

3) The documents have been sent to the GSMOL Attorney for review, along with our questions.  

4) We don’t want to talk about specifics because the documents may change based on our review and comments.  There is no reason for more homeowners to be concerned yet about what may not even be included in the document or about what we may better understand before the documents are issued.  All homeowners will have time to review all the documents when they are issued. 

5) The committee agreed that the one exception to this, due to the significant impact it will have on some people, is to share that the new documents do not allow subletting other than the limited subletting for health reasons required to be permitted by the MRL.  (We understand that this is what has been told to new residents this year, anyway.) Sub lessees and sub lettors are given until August 2019 to comply.  

DPG Report: Bob Enderby has been meeting with block captains and updating paperwork.

Business: Discussion to return the DPG funds that were co-mingled with the HOA in September 2016. Motion was made by Bob and seconded by Cindy and approved by the board.

New Business:

A letter was read that was sent to management on June 5th with concerns about the pool/Jacuzzi area and its appearance. There was also an inquiry of purchasing new exercise equipment?

Questions put forth from homeowners to HOA:

Some residents have complained that their rent checks are being held up to ten days before being deposited.

A resident has had a “peeping-tom” in the middle of the night. She was awakened at around two in the morning with a big flashlight shining in her bedroom window. The question is, why were there no notices placed in the tubes alerting the residents. After hearing about this event, it was pointed out that the park is not secure. A resident pointed out that the area behind the RV parking area, the fence is only about two feet tall. (Too easy to access from the apartment parking lot).

The pedestrian gates do not close every time. Possible to install new springs, where gates close and lock every time?

The new resident directory has errors that were pointed out. (Please check your personal info).

There was a question about speeding thru our park. Should the HOA send letters to the offending companies again or should the letters come from management. If the letter is received from St Vincent’s maybe the offenders will pay attention.

Outside wall on Cathedral Oaks needs some attention. Some bags are tucked behind the bushes which appears to be belongings of homeless people.

Could the residents receive the official SCE notice when a planned outage is scheduled? It was said some pertinent info was left off of San Vicente memo.

Thank you to Management:

A big thank you to management for the New TV in the clubhouse.

Water pressure does not appear to be an issue during power outages. The emergency generator seems to be working fine.

Security has been seen in the park. Thank you for the extra patrols.

Management email addresses are available from the office.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be July 12th, 2018 at 7:00 pm

Motion to adjourn made by Bob, seconded by Dick

Meeting adjourned at 8:20 PM

 

 

No May HOA Meeting

From Bob Mann:

Subject: May HOA meeting
Date: Wed, 9 May 2018 00:36:11 +0000 (UTC)
From: Robert Mann

We are cancelling the May HOA meeting.With nothing new to report, cancelling was the best option.

We will see everyone on June 14th.