8/9/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

August 9, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek, Carolyn Howe, Mark Allen

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke, Tony Jimenez

The minutes from the July 12th meeting: motion to approve was made by Cindy, seconded by Mark, approved.

Guests: 39 guests were in attendance.

Treasurer’s Report:

Checking Balance $3956.64

Income $135.00

Expenses $2.50

Bruce Stanton $375.00

Balance as of July 31, 2018 $3714.14

Legal Defense Money Market $20958.79

Interest $2.76

Money Market as of July 31, 2018 $20961.55

HOA is in the process of returning the DPG funds approx. $1400.00

Carolyn to research to deposit money market funds into a ten month CD at 2% interest.

Social Committee Report: Charlene Hovey: The End of Summer event is Sept. 22nd. Hamburgers and Hot Dogs, beans, Drinks and Ice Cream. $7 for residents and $10 for guests. Make sure you get your checks in ASAP. This event will fill up fast and could be closed before the actual cut-off date.

Document Review Committee/GSMOL Report:

Ellen thanked the Document Review Committee for their work.  Committee members included:  Tony Armendariz, Patty Byrum, Rama Fox, Tony Jimenez, Dick Mires and Ellen Duke.  GSMOL provided access to the experience attorney and our HOA provided the funds.  Ellen repeated that the new park documents were significantly better than those received last year.  St. Vincent’s modified the majority of approximately 30 concerns.  Continuing concerns include 1) the definition of common area facilities not including the Gym or RV Park, 2) the subletting prohibition, 3) burdensome requirements for prior written approval, 4) a manager who has to refer many managerial decisions to others, 5) the park indicating that it does not consider itself responsible for providing a resident directory, and 6) liability language in the Rental Agreement (our attorney, Bruce Stanton, advises us that this language will not take effect if the Homeowner does not sign the Rental Agreement).

It is important that everyone read the documents when they are distributed.  The Committee may have missed something.

GSMOL Attorney Bruce Stanton advises existing residents of California mobile home parks that they are not required to sign new park documents and should not sign new documents unless it is beneficial to them.  In our case, he is advising us not to sign the documents.  However, we can sign or initial that we have received the documents.  Ellen is checking on whether new residents who had to sign the 2017 Rental Agreement in order to move into the park may be advised differently.

Volunteers are needed to help distribute a flyer door-to-door to all homeowners which will include our attorney’s recommendations.  Please email Ellen Duke (ebduke@yahoo.com) or message or call Ellen at 805-637-3327 if you can help. This is an important service to our whole community.

Rama Fox, Space #34, is chairing the Subletting Committee, which is preparing for a presentation to Management.  The option of subletting can make a big difference in a person’s life – and their family’s.  Please send letters regarding the importance of subletting and how its prohibition will affect you to Rama Fox as soon as possible:

Rama Fox, Space #26, or by email: rama@ramafox.com

Please join HOA and GSMOL!   The next GSMOL Meeting is Thursday, August 23rd, at 6 PM.  

DPG Report: Bob Enderby is working on ideas to help residents evacuate in case of emergency. Suggest using Cathedral Oaks gate to avoid congestion on Old Mill with Rancho and Apartment residents. The other gate at the end of Round Tree would also be open and an option, with limited clearance of 11’ and no pavement. An evacuation map will be included in next month’s Voice.

Business: Our new park directory has some issues. The time has passed for residents to submit corrections. Hopefully the 2019 directory will cross reference by name and space number, which seems to be where all the errors are.

The HOA sent an email to Mary Manzo on August 1st regarding the Arroyo, security of the “man” gates and the lack of fencing behind the RV storage area. A response was returned the next day. The bid for the work in the arroyo will most likely take place in September. Management is submitting a work order for the “man” gates. They are also requesting bids for higher fencing behind the RV area.

HOA membership is down from last year. We need to seek out and talk to neighbors who may have forgotten to pay their dues in 2018.

Inspections: Management has streamlined the inspection report to make it easier for the residents to understand. Many sheds are “grandfathered “in for now, but when property is sold management could make the owner fix any discrepancies before sale is complete.

Onsite manager issue. Does San Vicente have to provide an on-site manager? St. Vincent’s response was that their manager could respond, if needed. Our manager and Director of maintenance both live in the Ventura area and was impossible for both to respond during the Montecito US 101 closure in January.

We would like to have an update on the status of the gym equipment. Many residents are eagerly awaiting the news.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

The next HOA meeting will be on September 20, 2018 at 7:00 pm

This date is the third Thursday, instead of the second as usual.

Motion to adjourn by Don, seconded by all

Meeting adjourned at 8:07 PM

6/14/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

June 14, 2018

svmha.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke

Board Members Absent: Mark Allen, Carolyn Howe, Tony Jimenez

The minutes from the April 12th meeting: motion to approve was made by Cindy and seconded by George, approved.

Guests: 28 guests were in attendance.

Treasurer’s Report:

Checking Balance $3961.64

Income $0

Expenses $2.50

Balance as of May 31, 2018 $3959.14

Legal Defense Money Market $20953.62

Interest $2.67

Money Market as of May 31, 2018 $20956.29

 

Social Committee Report: Mollie Mann: Pizza event on June 23rd. Cost is five dollars each. Happy hour at 5:00 Dinner at 6:00.

GSMOL: Monthly meeting on June 28 at 6:00.

Report from the document review committee by Ellen Duke:

1) The committee was provided the documents by St. Vincent’s and is actively working on the document review.

2) The format and readability of the documents is dramatically better than last year. 

3) The documents have been sent to the GSMOL Attorney for review, along with our questions.  

4) We don’t want to talk about specifics because the documents may change based on our review and comments.  There is no reason for more homeowners to be concerned yet about what may not even be included in the document or about what we may better understand before the documents are issued.  All homeowners will have time to review all the documents when they are issued. 

5) The committee agreed that the one exception to this, due to the significant impact it will have on some people, is to share that the new documents do not allow subletting other than the limited subletting for health reasons required to be permitted by the MRL.  (We understand that this is what has been told to new residents this year, anyway.) Sub lessees and sub lettors are given until August 2019 to comply.  

DPG Report: Bob Enderby has been meeting with block captains and updating paperwork.

Business: Discussion to return the DPG funds that were co-mingled with the HOA in September 2016. Motion was made by Bob and seconded by Cindy and approved by the board.

New Business:

A letter was read that was sent to management on June 5th with concerns about the pool/Jacuzzi area and its appearance. There was also an inquiry of purchasing new exercise equipment?

Questions put forth from homeowners to HOA:

Some residents have complained that their rent checks are being held up to ten days before being deposited.

A resident has had a “peeping-tom” in the middle of the night. She was awakened at around two in the morning with a big flashlight shining in her bedroom window. The question is, why were there no notices placed in the tubes alerting the residents. After hearing about this event, it was pointed out that the park is not secure. A resident pointed out that the area behind the RV parking area, the fence is only about two feet tall. (Too easy to access from the apartment parking lot).

The pedestrian gates do not close every time. Possible to install new springs, where gates close and lock every time?

The new resident directory has errors that were pointed out. (Please check your personal info).

There was a question about speeding thru our park. Should the HOA send letters to the offending companies again or should the letters come from management. If the letter is received from St Vincent’s maybe the offenders will pay attention.

Outside wall on Cathedral Oaks needs some attention. Some bags are tucked behind the bushes which appears to be belongings of homeless people.

Could the residents receive the official SCE notice when a planned outage is scheduled? It was said some pertinent info was left off of San Vicente memo.

Thank you to Management:

A big thank you to management for the New TV in the clubhouse.

Water pressure does not appear to be an issue during power outages. The emergency generator seems to be working fine.

Security has been seen in the park. Thank you for the extra patrols.

Management email addresses are available from the office.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be July 12th, 2018 at 7:00 pm

Motion to adjourn made by Bob, seconded by Dick

Meeting adjourned at 8:20 PM

 

 

No May HOA Meeting

From Bob Mann:

Subject: May HOA meeting
Date: Wed, 9 May 2018 00:36:11 +0000 (UTC)
From: Robert Mann

We are cancelling the May HOA meeting.With nothing new to report, cancelling was the best option.

We will see everyone on June 14th.

4/11/2018 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

April 11, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Mark Allen

Board Members Present: Lilith Imbrogno, George Misbeek, Cindy Enderby, Dick Mires, Don Webb, Ellen Duke

Board Members Absent: Cheryl Mrachek, Carolyn Howe, Tony Jimenez

The minutes from the March 8th meeting: motion to approve was made by Dick Mires and 2nd by Mark Allen

Guests: 18 guests were in attendance.

Treasurer’s Report:

Checking Balance $5118.86

Income $0

Expenses $1702.50

Balance as of March 31, 2018 $3416.36

Legal Defense Money Market $20945.96

Interest $2.58

Money Market as of Mar.31, 2018 $20948.54

Expenses for March: Bank charge of $2.50 and Check to Brown and Brown insurance for $1700.00

 

Social Committee Report: Mollie Mann: next event will be Champagne Brunch, April 21st 5 spots are still open. This will be catered by Stanley and Martha of course. Cost is $10.00 per resident and $12 for guests. Details will be in the Voice.

Ellen reported that St. Vincent’s management is not ready with the new rules package documents. Also sent pictures of Park to management for repair work. She requested an open ended up to $2000.00 for Bruce Stanton, attorney, for review of the documents after SVHOA and GSMOL committees have reviewed them. Motion was 2nd by Cindy and it passed. Ellen also informed the meeting that after the documents are received, Rosa will then call a meeting of the Park residents regarding the water issue.

DPG Report: Bob Enderby is holding a Fund raiser for DPG with a pancake breakfast on Saturday, April 14th from 10-1:00 pm. Cost is $7.00 and there are 65 people signed up. There will be a discussion on Earthquake safety. Next meeting will be June.

Business: Motion was made by Bob Mann to include the Art Committee on the alcohol insurance policy and 2nd by Don Webb, passed.

New Business: The HOA will reimburse John Wiley $18.00 for SVMHP website domain name. This is annual, motion made by Dick Mires second by Lilith, passed. Spring cleaning dumpsters are here. No contractor’s waste to be permitted as last year someone filled one of the dumpsters costing Mgmt. unnecessary expense. Please call office immediately if this is observed.

Questions put forth from homeowners to HOA:

Management Inspection of Units and Sites: Notice put in our tubes states that they will do 30 units a month so doing the math that will be

9 months, an extraordinary amount of time. Previous mgmt. did this task in 5-7 days, why is the process going to take so long? Since there are many unacceptable, not up to standard units now that should be written up in a timely manner will they be continued to be allowed if it is not their particular month to be inspected? (it is evident from a walk around the Park that many are sliding thru the cracks as shabby outward appearance continues month after month) HCD has a check list of what needs to be inspected and in good order, i.e.: handrails, stairs etc.

A good suggestion was made by a resident, since our crew every month has to read the meters and as such can clearly see poor upkeep could they make a note of the space number and give to mgmt. to look into further? Another resident noted that last year some residents were notified to get their sagging siding fixed and others that were unable or unwilling to clean up the weeds had our crew do it for them and then were billed for it.

The Redo of the cracks around the Pool: Appears only one side of the pool was done.

Dead/Dying Bushes: There are dead and dying rose bushes under the San Vicente signage at the back gate. Might they be replaced with living rose bushes?

Rosa’s, Mary’s and Isabel’s email addresses are available from the office.

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be May 10th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Lilith 2nd

Meeting adjourned at 8:10 PM

3/8/2018 Board Minutes

Bob Mann wrote:

Here are the minutes from the March 8th meeting. Also I am sending out the flyer for those who may have forgotten to pay your 2018 dues. I will be updating the email list soon and will remove those names and addresses who have not paid. If you have any questions whether you paid do not hesitate to call Bob Mann or Carolyn Howe.
Thank you for supporting your HOA

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

March 8, 2018

www.svmha.com

email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann

Board Members Present: Lilith Imbrogno, Tony Jimenez, George Misbeek, Cindy Enderby, Dick Mires

Board Members Absent: Don Webb, Mark Allen, Cheryl Mrachek, Carolyn Howe, Ellen Duke

The minutes from the February 8th meeting: motion to approve was made by Cindy, Tony 2nd, and approved by all.

Guests: Twenty-two guests were in attendance.

Treasurer’s Report:

Checking Balance $4791.36

Income $330.00

Expenses $2.50

Balance as of Feb. 28, 2018 $5118.86

Legal Defense Money Market $20945.96

Interest $2.41

Money Market as of Feb. 28, 2018 $20948.37

 

Social Committee Report: Charlene Hovey: next event will be Saint Patrick’s Day dinner of corned beef and cabbage, mashed potatoes, green salad. Cost is $10.00 per resident or guest. Details will be in the Voice. Special note: a surprise is planned for our diners. Isabel is working well with Charlene in putting an article in the Voice. The Art Committee is now covered by Insurance for alcohol at their Art Shows. Dean and Charlene continue with their creativity and dedication they are giving to the Voice!!

GSMOL Report: Members are continuing to knock on doors to chat with residents to join.

DPG Report: Bob Enderby is holding a Fund raiser for DPG with a pancake breakfast on Saturday, April 14th from 10-2:00 pm. Cost is $7.00, you can make your checks out to HOA but put DPG on your memo line. The DPG is still in need of 4 Block Captains and also Co-Captains. Next meeting will be June.

Business: The premium for D&O liability insurance to Brown and Brown for $1700.00 was approved for payment with Tony 1st and Lilith 2nd the motion.

New Business: The attractive glass French door has been reinstalled at the Office which looks really nice and welcoming. Our sad looking flagpole has been sanded, painted and the ball on top shined up along with an extra-large flag is now flying. (8 x 12) The serious gopher problems are continuing to be addressed which is good. Spring cleaning dumpsters will be coming. Reminder: Annual inspections of each home site for cleanliness, weeds, dead bushes, sagging skirting, unsafe stairs, hedges that desperately need trimming or other eyesores will be addressed. The inspections will be March 20-23.

Questions put forth from homeowners to HOA:

Landscape on Cathedral Oaks was started but large trees still hanging on residents’ roofs and clogging their gutters has yet to be done. The HOA advised that San Vicente is now contracting out the tree trimming in the park. (Per February 20th memo)

Parking was discussed by all residents at the meeting, particularly the ½ hour limit.

Water leaks are not being addressed in a timely manner and left to run down the streets for 4 and 5 days before they are fixed. Concerns about possible sinkholes. The HOA advises to not drive your car over existing leaks but around them.

Roads are a big concern also as they are in such bad shape. One good rain will lift even more road surface up. Can patch and seal or chip seal be done?

Condition of the Park many homes are for sale and it was thought that it may be partly due to condition of Park. Work on homes are allowed to take way too long (#215 and #99) sometimes pushing a year and longer. The question was raised if Management is even aware they should be checking on all construction to make sure Permits have been pulled as too many have no Permits and are just winging it.

Rosa’s email address is: rparedes@sv-sb.org

Mary’s email address is: mmanzo@sv-sb.org

Isabel’s email address is: ivalenzuela@svmhp.org

Speeding still a problem……………..SLOW DOWN

Thank you for supporting your HOA

Next HOA meeting will be April 12th, 2018 at 7:00 pm

Motion to adjourn made by Tony, Lilith 2nd

Meeting adjourned at 8:10 PM

 

Letters (PDFs)

Bob Mann sent this via email. -Ed

Sorry, I spoke about the letters at Thursday’s meeting that the board sent to management and forgot to post them. Here they are. First about the pool condition and second about the office and communication issues.

Thanks San Vicente HOA

This email mentions the pool, so I’m including it too. -Ed
To: Rosa Paredes, Mary Manzo, Isabel Valenzuela
Date: February, 8 2018

Concerns and observations

The recent pool area deck repair and painting left a very mediocre result.  The first rain washed the paint off the silicone repairs leaving a visible road map of the damaged surfaces.  This is probably why the decking was previously carpeted to hide the scars.  The previous carpeting was in place for an estimated 20 years.  Unfortunately, the cap-stone tiles around the edge of the pool were not regrouted to seal off the open cracks just above the water line in the pool.  It could have been easily repaired when the water was out of the pool. Also the pool tiles were supposed to be cleaned while the pool was empty. At this time only 2 umbrellas remain.  One is damaged at this time.  The umbrellas only last 1 or 2 seasons.

Thank you for your attention to these issues
San Vicente Homeowners Association Board of Directors

Below are links to the two PDF files sent with Bob’s email. Click to download. -Ed

First letter to Mary

Letter to Mary